Solutions
Space Management
IDN is the Ideal Solution for Facility Managers
Tools for Your Facility Management Needs
Evaluate Space Usage to Maximize Efficiency and Decrease Total Occupancy Costs
Knowing how much space an entity has and how efficiently it is being used is essential for managing the organization’s Total Cost of Occupancy.
To expedite self-service access to space inventory and usage reports for decision support, the Space Module provides an integrated web and mobile-based solution for viewing and managing an organization’s different types of space (such as departmental boundaries/rooms/common areas, vertical penetrations, service areas, and more) to ensure optimal space allocation.
With the Space Management application, managers can plan for greater space efficiency by co-locating departments and identifying opportunities for consolidation.
Benefits
Delivers flexible, self-service reporting for effective space allocation and cost control
Improves evaluation of building performance, tracks the history of changes, for accurate space accounting
Enhances design/planning capabilities to use space more efficiently
Enables paperless field surveys to update space allocations in real-time
Solutions
Integrate with Other Space Applications
The IDN Space module can be deployed on a standalone basis or it can be integrated with other application modules to perform various workplace service functions.
- Link costs to space and report on total departmental costs for space usage with Organization Chargeback
- Assign and re-assign occupants to rooms, and report space vacancy and availability with greater speed and accuracy using Personnel Occupancy plans
- Work with all floor plan drawings by using any AutoCAD-capable editor, AutoCAD LT, Draftsight, BricsCAD, etc.
- Streamline building operations and other workplace services that depend on an accurate space inventory with our easy-to-use web-based service requests, work order, and Preventive Maintenance modules
- Leverage your space inventory to work seamlessly with Move Management and Space Survey applications
Features
Flexible and Web-Based
Deliver Flexible Web- and Mobile-Based Space Reporting
Managers often need to generate detailed reports on space allocation and utilization. Similarly, they may also need to identify which space can be occupied. The space application supports both of these goals and every requirement in between.
Self-service, web- and mobile-based space reporting lets organizations manage their space more efficiently and make more informed space-related planning decisions. This capability helps realize significant operating savings and avoid unnecessary capital expenditures.
- Track and report on all categories of space for improved efficiency and a reduced total cost of occupancy
- Share critical space information with other stakeholders to make strategic decisions, such as consolidating operations and planning for future needs
- Account for the same space in multiple ways for cost allocation by distinguishing physical space, such as common areas and offices, from logical spaces, such as departmental workstations
- Make full use of web and mobile-based interactive forms to manage data changes and reporting
Enhance Space Planning/Design Capabilities
Having an accurate, defensible space inventory and the ability to produce reports will aid in critical space management decisions, such as consolidations, moves, and acquisitions.
The space portal provides a central, easily accessed data repository that helps space and department managers visualize their space inventories and coordinate their efforts in devising a roadmap for future space acquisition, disposition, and allocation.
- View space inventory categorized, for example, as department space by floor, or rooms by room category and type, to understand existing uses and possible future allocation
- Use advanced graphics to provide interactive floor plans for visualizing and editing space data and quickly performing functions, such as department reassignments
- Deliver paginated PDF reports over the web, incorporating graphics with integrated text and drawings to increase collaboration among stakeholders
- Ensure up-to-the-minute accuracy of spatial data for decision-making by conducting mobile field audits with the space survey module
Improve Building Efficiency Performance
Efficiency rates can be important factors for evaluating and comparing the performance of space occupied. The Space management module provides all the tools you need to analyze and report on how efficiently your space is being used and determine what changes are needed to improve space utilization.
- Create a standardized basis for identifying and evaluating space using industry standards (OSCRE, BOMA, IFMA, and FICM)
- Benchmark efficiency rates and other building performance statistics, such as rentable versus usable areas and other common parameters and relationships
- Simplify and consolidate space information for roll-up calculations and more
- Personalize existing out-of-the-box reports to meet an organization’s specific efficiency analysis needs
Reports
Efficiency rates can be important factors for evaluating and comparing the performance of space occupied. The Space management module provides all the tools you need to analyze and report on how efficiently your space is being used and determine what changes are needed to improve space utilization.
- View Building Performance Report
- View spaces by Building and Floor; Division and Department; Floor and Department
- Highlight Rooms by Department, Room Standard, Room Category, and Type
- View Business Units and Cost Centers by Building and Floor
- View Departments and Divisions by Building, Floor, Departments per Floor
- View Remaining Areas
- Show Departmental Stack Plan
- Show Departmental Analysis Chart linked to Drawings
- Highlight Vacant Spaces
- Show all Linked Space
